The Winning Imprints Golf Outing Planning Guide

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Tournament Timeline

​6 months to 1 year

  • Establish the goal of the event (client appreciation, fundraising, social).

  • Determine your budget.

  • Select a golf course.

  • Meet with the person responsible for your golf event at the host facility.

  • Estimate the number of participants.

  • Negotiate/sign contracts with the golf course.

  • Begin acquiring sponsors.

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​6 months

  • Discuss tournament format, special contests (closest to the pin, longest drive, etc.), & the day’s schedule.

  • Design event logo and promotional materials. CALL WINNING IMPRINTS. WE DO THIS!

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4 months

  • Finalize the schedule of events.

  • Purchase hole-in-one insurance, if needed.

  • Order prizes, awards, signage, player kits & gifts for volunteers & sponsors. CALL WINNING IMPRINTS. WE DO THIS!

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2-3 months

  • Finalize the format Review status of awards & gifts. CALL WINNING IMPRINTS. WE DO THIS!

  • Make initial pairings.

  • Develop a tournament rules sheet.

  • Confirm tee times.

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1-4 weeks

  • Finalize pairings & cart assignments, & create one group list & one alphabetical list.

  • Communicate number of players to the golf course.

  • Inventory all gifts & prizes.

  • Have a final conversation with resort or club to make sure personnel will be on hand to assist you.

  • Make up score cards, locker labels, & gift bags.

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Check-In or PreRegistration

  • Hand out first-tee gifts, especially clothing gifts that players might want to wear in the tournament.

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Outing Day

  • Arrive at the course at least three hours before the golfers.

  • Set up all the registration tables near the carts or a walkway through which all golfers must pass.

  • Check cart amenities, such as rule sheets, balls, towels.

  • Check on special event holes. Course staff should place proximity markers on those holes.

  • Have two people set up tee signs & banners. This task often takes more than an hour.

  • Make certain that the beverage cart is ready to go.

  • Check on driving range access for your group.

  • Hold a short, 10-minute meeting with your staff to give them all the pertinent information that golfers will need.

  • Remind someone to pick up the proximity markers after play.