

The Winning Imprints Golf Outing Planning Guide
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outing look like the Masters! 248-681-3191
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Tournament Timeline
6 months to 1 year
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Establish the goal of the event (client appreciation, fundraising, social).
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Determine your budget.
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Select a golf course.
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Meet with the person responsible for your golf event at the host facility.
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Estimate the number of participants.
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Negotiate/sign contracts with the golf course.
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Begin acquiring sponsors.
6 months
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Discuss tournament format, special contests (closest to the pin, longest drive, etc.), & the day’s schedule.
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Design event logo and promotional materials. CALL WINNING IMPRINTS. WE DO THIS!
4 months
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Finalize the schedule of events.
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Purchase hole-in-one insurance, if needed.
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Order prizes, awards, signage, player kits & gifts for volunteers & sponsors. CALL WINNING IMPRINTS. WE DO THIS!
2-3 months
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Finalize the format Review status of awards & gifts. CALL WINNING IMPRINTS. WE DO THIS!
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Make initial pairings.
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Develop a tournament rules sheet.
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Confirm tee times.
1-4 weeks
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Finalize pairings & cart assignments, & create one group list & one alphabetical list.
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Communicate number of players to the golf course.
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Inventory all gifts & prizes.
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Have a final conversation with resort or club to make sure personnel will be on hand to assist you.
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Make up score cards, locker labels, & gift bags.
Check-In or PreRegistration
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Hand out first-tee gifts, especially clothing gifts that players might want to wear in the tournament.
Outing Day
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Arrive at the course at least three hours before the golfers.
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Set up all the registration tables near the carts or a walkway through which all golfers must pass.
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Check cart amenities, such as rule sheets, balls, towels.
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Check on special event holes. Course staff should place proximity markers on those holes.
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Have two people set up tee signs & banners. This task often takes more than an hour.
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Make certain that the beverage cart is ready to go.
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Check on driving range access for your group.
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Hold a short, 10-minute meeting with your staff to give them all the pertinent information that golfers will need.
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Remind someone to pick up the proximity markers after play.